Purchasing Manager
We invite you to become part of The Phoenicia Story
Work at The Phoenicia Malta
Why? Besides, being a historical 5-star gem, a cherished national treasure, and beloved local landmark, The Phoenicia Malta has been attracting stars, socialites and the crowned heads of Europe for over 60 years. All our guests and employees alike, are our very own ‘stars’, our pride and joy.
A career promise for the stars of the industry (past, present and future).
Our commitment to work is the fruit of a unique collaboration, and a truly professional philosophy. We are all about giving a beautiful part of ourselves in each aspect of our thriving hotel operations. We promise you, that it will be a seriously enriching growth experience. A career you will always be proud of. Discover more, today.
Personality and Role Profile
You are ambitious, passionate and energetic person. You will be an integral part of our dynamic team, ensuring smooth and effective procurement operations while balancing quality with cost efficiency. This role involves building strong relationships with internal departments and suppliers, overseeing the Goods Receiving Officer and Storekeepers, and supporting both operational and financial goals. The Purchasing Manager contributes to strategic decision-making, implements cost-saving initiatives, and ensures standards for purchasing, stock management, and inventory control are maintained.
Essential Duties & Responsibilities
- Procure goods such as stationery, guest supplies, food, beverages, cleaning materials, and other non-inventory operational items.
- Collaborate closely with internal departments like Executive Chef, Bar Manager, and Restaurant Managers to ensure the cost-effective purchase of food, beverages, and operational goods.
- Negotiate costs with suppliers, monitor price fluctuations, and ensure cost-effective solutions.
- Ensure accurate supplier compliance with Health and Safety policies during site visits, particularly for food supplies.
- Oversee the timely receipt and delivery of goods to outlets, ensuring suppliers meet established delivery schedules and maintaining accurate records in Materials Control.
- Responsible for maintaining organized and well-stocked storage areas, ensuring stock levels are in line with par stock requirements, and conducting regular stock rotations.
- Handle spot checks of expiry dates and conditions of all goods in store and operation.
- Supervise and coordinate daily activities of the Goods Receiving Officer, who is responsible for the Storekeepers.
- Manage the performance and development of the Goods Receiving Officer and assist in training and development for all relevant staff.
- Build and maintain strong relationships with suppliers to ensure high-quality goods are procured at the best possible prices.
- Conduct regular market surveys to stay competitive in pricing, identify new suppliers, and address pricing concerns.
- Perform any other duties as assigned by hotel management, including assistance with duty rotas and emergency protocol training.
Desirable Experience, Qualifications, & Attributes
- Experience as a Purchasing Manager or in a similar position (preferably within hospitality).
- In-depth knowledge of inventory and supply chain management processes.
- Proven supervisory and management experience, with the ability to manage team members, including the Goods Receiving Officer and Storekeepers.
- Proficiency in using Materials Control Software and Microsoft Office Suite.
- Strong communication and negotiation skills to manage vendor relations and internal department coordination.
- Strong decision-making capability and numeracy skills to handle budgeting, stock control, and inventory discrepancies.
- Be well-versed in Health laws to ensure all food and beverage goods meet regulatory standards for safe consumption.
Are you the one we are looking for?
Discover more about this exciting opportunity to join one of The Leading Hotels of the World.
The Phoenicia Malta offers a safe haven to connect to people, and embrace inspiring stories. We have been delivering exceptional service to guests from all over the world. Our ultimate goal is to be the most amazing place to stay in the Mediterranean, while offering you the chance to be very much, an integral part of ‘the family’. Our hotel is a proud member of The Leading Hotels of the World. And we want you to be part of it.